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Data Input Guide

Learn how to effectively enter ESG data into the EXO.G platform.

Overview​

Data input is the foundation of your ESG reporting. This guide will help you:

  • Understand data categories
  • Use input forms effectively
  • Maintain data quality
  • Track changes and history

Data Categories​

Environmental Data​

GHG Emissions:

  • Scope 1 (Direct emissions)
  • Scope 2 (Electricity, heating/cooling)
  • Scope 3 (Value chain emissions)

Energy:

  • Electricity consumption
  • Natural gas usage
  • Renewable energy
  • Energy intensity

Water & Waste:

  • Water withdrawal
  • Water discharge
  • Waste generated
  • Recycling rates

Social Data​

Workforce:

  • Employee count
  • Diversity metrics
  • Turnover rates
  • Training hours

Health & Safety:

  • Incident rates
  • Lost time injuries
  • Safety training
  • Near misses

Community:

  • Community investments
  • Volunteer hours
  • Local employment
  • Charitable contributions

Governance Data​

Board Composition:

  • Board size
  • Independent directors
  • Diversity
  • Committee structure

Ethics & Compliance:

  • Code of conduct breaches
  • Whistleblower reports
  • Training completion
  • Audit findings

How to Enter Data​

Manual Entry​

  1. Navigate to Data in your project
  2. Select category (Environmental, Social, Governance)
  3. Click "Add Data"
  4. Select indicator from dropdown
  5. Enter values and units
  6. Select reporting period
  7. Add notes or evidence (optional)
  8. Click "Save"
Coming soon Bulk import options (for example, from Excel templates) and

automated data feeds are planned for future versions of the platform. :::

Data Quality Best Practices​

Be Consistent​

  • Use same units across periods
  • Follow same methodologies
  • Document any changes
  • Apply definitions consistently

Document Sources​

  • Record where data comes from
  • Note collection methodology
  • Keep supporting evidence
  • Enable audit trail

Review Before Saving​

  • Check for typos
  • Verify units
  • Compare with previous periods
  • Flag anomalies

Use Data Validation​

  • Required fields
  • Range checks
  • Format validation
  • Consistency rules

Common Data Points​

GHG Emissions​

Scope 1 Sources:

  • Company vehicles
  • On-site combustion
  • Industrial processes
  • Fugitive emissions

Scope 2 Sources:

  • Purchased electricity
  • District heating/cooling
  • Steam

Scope 3 Categories:

  • Purchased goods
  • Business travel
  • Employee commuting
  • Waste
  • Use of sold products

Energy Consumption​

Direct Energy:

  • Natural gas
  • Fuel oil
  • Diesel
  • Gasoline

Indirect Energy:

  • Electricity (grid)
  • Renewable electricity (on-site)
  • Renewable electricity (purchased)

Data Validation Rules​

Required Fields​

  • Indicator name
  • Value
  • Unit
  • Reporting period
  • Data source
  • Notes/comments
  • Evidence attachments
  • Responsible person
  • Verification status

Automatic Validations​

  • Positive values only (for most metrics)
  • Reasonable ranges
  • Date consistency
  • Unit compatibility

Data History & Versioning​

View History​

See all changes to a data point:

  1. Open a data entry
  2. Click "History"
  3. View timeline of changes
  4. See who made each change
  5. Compare versions

Revert Changes​

If you need to undo an edit:

  1. Open data history
  2. Select previous version
  3. Click "Restore"
  4. Confirm restoration

Track Revisions​

  • All edits are logged
  • Timestamps recorded
  • User attribution
  • Reason for change (if provided)

Tips for Efficient Data Entry​

Set Up Regular Schedule​

  • Monthly data entry recommended
  • Assign owners per category
  • Set reminders/deadlines
  • Review before finalizing

Use Comments​

  • Note data quality issues
  • Flag estimates vs. actuals
  • Document assumptions
  • Communicate with team

Leverage Shortcuts​

  • Duplicate previous period
  • Bulk edit multiple entries
  • Copy from templates
  • Use import for repetitive data

Organize by Project​

  • Create projects per reporting period
  • Use consistent naming
  • Archive completed projects
  • Maintain project library

Troubleshooting​

Data Not Saving​

Check:

  • All required fields completed
  • Values in valid range
  • Correct units selected
  • Network connection stable

Import Failing​

Common Issues:

  • Column headers don't match template
  • Date format incorrect
  • Invalid characters in numbers
  • Missing required fields

Wrong Units​

Fix:

  • Edit the data entry
  • Change unit dropdown
  • Value will auto-convert (for compatible units)
  • Or re-enter value manually

Can't Find Indicator​

Solutions:

  • Use search function
  • Check category filter
  • Request custom indicator from admin
  • Use "Other" category temporarily

Next Steps​

Need Help?​